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What to Know Before Hiring an Accountant for Your Business

Writer's picture: The Redhead SolutionsThe Redhead Solutions

As a business owner, managing finances is one of the most crucial aspects of running a successful operation. Whether you need help with bookkeeping, tax planning, or financial forecasting, having the right accountant can save you time, money, and stress. But with so many options available, how do you choose the right one?

Here are the key factors to consider before hiring an accountant.


accountant at work

1. Define Your Business’s Accounting Needs

Before searching for an accountant, take a step back and determine exactly what you need help with. Are you looking for:

  • Bookkeeping (daily transaction tracking, invoicing, reconciliations)?

  • Tax Preparation & Compliance (quarterly filings, deductions, IRS compliance)?

  • Financial Planning & Strategy (budgeting, cash flow management, growth strategies)?

  • Payroll Processing (employee payments, tax withholdings, reporting)?

Some accountants specialize in tax compliance, while others focus on full-service financial management. Understanding your needs helps you find an accountant with the right expertise.


2. Look for Relevant Experience & Industry Knowledge

Not all accountants have the same experience. Some work primarily with freelancers and startups, while others specialize in larger corporations or specific industries.


When hiring an accountant, consider:

✅ Industry expertise – Have they worked with businesses in your industry? A restaurant owner’s financial needs will differ from those of a real estate investor.

✅ Business size – Do they work with small businesses, mid-sized companies, or large enterprises?

✅ Regulatory knowledge – Are they familiar with the tax codes and compliance requirements specific to your industry?


An accountant with industry-specific experience can provide better insights and tailored advice to help your business thrive.


3. Verify Credentials & Certifications

Anyone can claim to be an accountant, but proper credentials ensure that they have the expertise needed to manage your business finances. Look for accountants with the following qualifications:

  • Certified Public Accountant (CPA) – Licensed professionals with rigorous education and exams.

  • Enrolled Agent (EA) – Specializes in tax law and can represent businesses before the IRS.

  • Chartered Accountant (CA) – Internationally recognized accounting certification.

  • QuickBooks Certified ProAdvisor – Skilled in managing bookkeeping and accounting software.

Choosing a credentialed accountant ensures that you’re working with a professional who follows industry standards and ethical practices.


4. Understand Their Accounting Tools & Software

Technology plays a major role in modern accounting. Ask potential accountants what tools and software they use, such as:

  • QuickBooks (Online or Desktop) – Ideal for small businesses.

  • Xero – A cloud-based alternative for bookkeeping.

  • FreshBooks – Great for invoicing and financial tracking.

  • Wave Accounting – A free option for freelancers and small businesses.

  • TaxSlayer Pro or Drake Tax – Common tax preparation software.

If your business already uses a specific accounting system, it’s best to find an accountant who is familiar with that platform to avoid compatibility issues.


5. Assess Their Communication & Availability

A good accountant should be more than just a numbers person—they should be a trusted business advisor. Consider these questions:

  • How often will they check in with you? – Will they provide monthly reports, quarterly updates, or only reach out at tax time?

  • What’s their preferred communication style? – Do they offer virtual meetings, phone calls, or in-person consultations?

  • How quickly do they respond? – If an urgent tax issue arises, will they be available to assist you?

Strong communication ensures you get proactive advice rather than last-minute fixes.


6. Ask About Pricing & Fee Structure

Understanding an accountant’s pricing upfront is crucial to avoid surprises. Common pricing models include:


  • Hourly Rates – Ideal for small projects or occasional consulting.

  • Flat Monthly Fees – Best for ongoing bookkeeping and tax services.

  • Per-Service Pricing – Charged based on individual services (e.g., tax filing, financial audits).


At The RedHead Solutions, we offer transparent pricing starting at $750 for tax preparation and $750/month for bookkeeping (up to 500 transactions). We also provide customized pricing for businesses with unique financial needs.


Make sure to ask:

✅ What’s included in the pricing?

✅ Are there additional fees for extra services?

✅ Do they offer bundled services at a discount?


7. Read Reviews & Get Referrals

Before making a final decision, research the accountant’s reputation.

Online Reviews – Check platforms like Google, Thumbtack, and LinkedIn for client feedback.

 Referrals – Ask fellow business owners for recommendations.

Client Testimonials – Request references from the accountant’s past or current clients.

A strong track record of satisfied clients is a great indicator of reliability and expertise.


8. Schedule a Consultation

Once you’ve narrowed down your choices, schedule a free consultation to discuss your needs and evaluate whether the accountant is the right fit.

During the consultation, ask:


  • What services do you recommend based on my business?

  • How do you handle tax planning and compliance?

  • Can you help with financial forecasting and cash flow management?

  • What happens if I get audited?


This conversation will help you gauge their expertise, communication style, and approach to client relationships.


Final Thoughts: Finding the Right Accountant for Your Business

Hiring the right accountant is about more than just filing taxes—it’s about securing a financial partner who will help your business grow and stay compliant.


At The RedHead Solutions, we specialize in tax preparation, bookkeeping, and financial strategy for small businesses and nonprofits. Our team brings 20+ years of experience, Fortune 500 expertise, and a commitment to personalized service.


Ready to take control of your finances? Contact us today for a consultation!

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